Data Clerk (Contract) [United States]

 

Position Overview
The Data Clerk role at Stellar Virtual is a Contract position that is primarily responsible for maintaining student records to ensure data integrity. This position primarily supports the needs of our virtual schools in Texas. For more information about Texas Virtual Schools, an affiliate of Stellar Virtual, please visit https://www.txvs.org/.

Essential Position Functions

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• Ability/willingness to learn PowerSchool to enter/maintain enrollment records (SIS);
• Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the Data Coordinator, academics team, and counselors;
• Assist with the registration process as it pertains to obtaining student records;
• Maintain and update Academic Achievement Records/cumulative records through data entry for students as directed by the Data
• Coordinator, academics team, and counselors;
• Archive grades and transcripts;
• Coordinate and process the transfer and withdrawal of students following state regulations;
• Produce and send transcripts upon request, to pertinent and appropriate parties;
• Produce and send Verification of Enrollment (VOE) upon request, to pertinent and appropriate parties;
• Collect and input data in areas of demographics, grades, and leaver information;
• Request student records from withdrawing from school and disseminate them to appropriate personnel;
• Release communications regarding student records and record retention when appropriate to inform families and on behalf of partner districts;
• Performs other job-related duties as assigned.

Preferred Skills, Knowledge, and Abilities

• At least two (2) years of data entry, clerical or secretarial experience;
• Ability to work effectively in a virtual team environment;
• Patience when handling student, parent, and community-based questions or concerns;
• Knowledge of basic computer software and web-based applications (Google Workspace);
• Strong organization, communication, and interpersonal skills;
• Knowledge of record maintenance and retention;
• Knowledge of school district policies and procedures, in conjunction with state-based regulations concerning enrollment and credit-based requirements.

Other Position Requirements

• Ability to successfully pass a background check.

Equipment Disclosure
As a cloud-based organization, Stellar Virtual relies on our employees to have reliable equipment and a stable internet connection to seamlessly collaborate and contribute to our virtual work environment. It is the responsibility of the candidate to supply or arrange for their own equipment, ensuring that it is available for use by the first day of employment. With this initiative, you will have the flexibility to choose devices and technologies that suit your needs and preferences.

Notice: Employment with Stellar Virtual will be on an at-will basis. As such, this position description is not a contract or guarantee of employment for a definite amount of time.

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